Comprehensive notice on personal data protection and cookie utilization principles.
Effective Date: January 1, 2024 | Last Updated: October 7, 2026
As Esform Sports ("Esform" or the "Company"), pursuant to the Law on the Protection of Personal Data No. 6698 ("KVKK"), Law No. 5651 on Regulating Broadcasts via the Internet and Fighting Against Crimes Committed Through These Broadcasts, Law No. 6563 on the Regulation of Electronic Commerce, and relevant secondary legislation, we commit to safeguarding the privacy and ensuring the utmost security of personal data belonging to our club members, facility visitors, and all online users accessing our website (www.esformsports.com).
This Privacy and Cookie Policy explains the procedures governing the processing of personal data collected during your website visits, online pre-registrations, contact form submissions, interactions with our AI sports assistant (ESFORM AI), or physical facility visits, alongside details on utilized cookie types and your preference rights.
In accordance with Articles 3 and 10 of the KVKK, your personal data is processed by Esform Sports Fitness Club ("Company") acting in the capacity of Data Controller within the following corporate framework:
Your personal data is collected via automated or semi-automated methods during website visits (cookies, web server logs, IP records) and through electronic web forms (Pre-Registration Form, Contact Form, Newsletter Subscription, ESFORM AI Chatbot, and WhatsApp Branch Direct Modules).
Principal data categories processed include:
Your personal data is processed lawfully and fairly in alignment with the legal grounds enumerated under Article 5 of the KVKK:
a) Direct Relevance to the Formation or Performance of a Contract (Art. 5/2-c): Processing online pre-registrations, scheduling trial workouts and club tours, formulating membership quotations, and executing membership agreements.
b) Compliance with Legal Obligations of the Controller (Art. 5/2-ç): Preserving access traffic logs pursuant to Law No. 5651 and responding to formal information requests from regulatory authorities.
c) Legitimate Interests of the Controller (Art. 5/2-f): Optimizing web portal performance, upholding platform security, and managing customer inquiries and feedback.
d) Explicit Consent (Art. 5/1): Sending commercial electronic communications regarding group fitness schedules, new facility launches, and exclusive member campaigns.
Cookies are small alphanumeric text files stored on your computer or mobile device by your web browser when visiting our site. To streamline browsing, ensure security, and preserve preferences, the following cookie classifications are utilized:
| Cookie Type | Purpose of Processing | Legal Basis |
|---|---|---|
| Strictly Necessary (Essential) |
Indispensable for core site functions, security controls, and CSRF token verification. Cannot be disabled. | KVKK Art. 5/2-f (Legitimate Interest) |
| Preferences & Functionality (Functional) |
Remembers language selections (TR / EN), dark/light display themes, and cookie banner consent status. | KVKK Art. 5/2-f (Legitimate Interest) |
| Performance & Analytics (Analytical) |
Measures page popularity, navigational flows, and render latencies on an aggregated, anonymous basis. | KVKK Art. 5/1 (Explicit Consent) |
Visitors can manage cookie preferences upon their initial visit via our Cookie Consent Toast. Furthermore, you retain the right to disable or delete cookies via your browser configuration. However, disabling strictly necessary cookies may impede the proper operation of certain interactive site components.
Personal data is neither sold nor rented to external third parties. Data is transferred strictly in compliance with Articles 8 and 9 of the KVKK to:
Esform Sports institutes industry-standard administrative and technical measures to protect personal data against unlawful destruction, loss, alteration, or unauthorized disclosure:
To exercise your rights stipulated under Article 11 of the KVKK or to submit inquiries regarding this policy, please email kvkk@esformsports.com or follow the application procedures detailed in our KVKK Disclosure Notice.
